AI meeting transcription tool

During a meeting, it is hard to stay focused on the conversation while taking proper notes. You half listen, you write too fast, and some important information slips through.

And once the meeting is over, the work often starts again: going back over your notes, writing the summary, entering the information into the CRM and passing on the next actions. That is the double entry after the meeting.

Leexi is an AI meeting transcription tool that lets you record, transcribe and automatically summarise your conversations on Zoom, Google Meet, Microsoft Teams or in person.

You can therefore focus on the conversation during the meeting, then go straight to the transcript, the summary, the decisions taken and the next actions.

What is an AI meeting transcription tool?

An AI meeting transcription tool automatically turns a spoken conversation into text.

But transcription is usually only the first step. A tool like Leexi can also identify who is speaking, structure the exchange and generate a summary of the meeting. That is what separates a plain speech-to-text converter from an AI meeting assistant.

In other words, you do not simply get several pages of text after your meeting. The point is to make the conversation easier to find, to understand and to use.

How Leexi automatically transcribes a meeting

Leexi joins or records the meeting

Leexi can be connected to your Google Calendar or Outlook calendar so that it joins scheduled meetings automatically. You can also add it manually, depending on how your team prefers to work.

Connecting to video conferencing tools is one of the subjects that comes back most often among users: around 16 % of the requests analysed concern these connections, with Microsoft Teams particularly present.

Speech is turned into text

During the meeting, the audio is turned into text so that the content of the conversation is kept.

You can then go back to a specific passage without having to listen to the whole recording again.

The different speakers are identified

The transcript tells apart the people who speak, which makes the conversation easier to follow.

That attribution may need a correction in some cases. One user, for example, reported that a speaker had been matched with the wrong name. Identifying people stays automated, but it can be adjusted when needed.

The transcript is structured

A meeting is not simply turned into one long block of text.

The transcript lets you follow how the conversation unfolded and who spoke when, which then makes it easier to find a specific piece of information.

The AI generates the summary, the decisions and the actions

This is often where the real value sits.

The transcript is the basis the AI uses to generate a meeting summary, find the main decisions and bring out the next actions.

Among the requests Leexi receives, subjects linked to the summary and its customisation come back around four times more often than transcription itself.

So most users do not only want to know what was said. What they mainly want to know is what they should remember, record and do next.

Which meetings can Leexi transcribe?

Transcribing a Microsoft Teams meeting

Leexi can sit alongside meetings held on Microsoft Teams to keep the transcript and the important parts of the exchange. How it works in detail is described on the page about AI note taking on Teams.

Transcribing a Google Meet meeting

Google Meet meetings can also be recorded and transcribed so that you can later find the conversation, the summary and the related actions. See AI note taking on Google Meet.

Transcribing a Zoom meeting

The same principle applies to Zoom meetings: the conversation is recorded, then turned into usable content after the call.

Transcribing an in-person meeting

Transcription is not only about video conferencing.

In-person meetings are also one of the important uses of Leexi. Requests linked to the mobile app and to live recording represent around 16 % of the user requests studied.

This is particularly useful during a client meeting, an interview or a team meeting held in the same room. The case is covered on the page about in-person meetings.

What does a Leexi meeting transcript contain?

After the meeting, you can find several levels of information.

The full transcript

You have the content of the conversation as text, so you can go back to a specific passage.

The different speakers

Each turn of speech is linked to a participant, so you know who said what.

The meeting summary

The AI condenses the main subjects covered, so you do not have to read the whole transcript again.

The decisions taken

The important parts of the discussion can be found faster, particularly when a decision was taken during the exchange.

The actions and next steps

A meeting mainly becomes useful when decisions are followed by actions.

The summary therefore lets you find the next steps that came out of the conversation, instead of leaving that information lost in the middle of several dozen minutes of talk.

Which languages can a meeting be transcribed in?

Leexi lets you automatically transcribe a meeting in French, among other languages.

The platform states transcription in more than a hundred languages, with automatic language detection. The language used during calls can also be configured in the company settings.

For international teams, Leexi also offers features aimed at multilingual meetings.

The quality of the result does depend on the recorded conversation. Unexpected language switches can appear in some transcripts, which makes a read-through important before sharing a document outside the company.

How accurate is an AI meeting transcript?

An automatic transcript is never independent from the quality of the recorded meeting.

Several things can influence the result:

• the quality of the microphone;
• the audio source used;
• background noise;
• accents;
• several people speaking at the same time;
• the vocabulary specific to your industry;
• acronyms;
• the names of people, companies or products.

Proper nouns and industry vocabulary matter particularly.

Users have, for example, reported errors on certain family names or acronyms. The custom vocabulary then lets you add the terms that are regularly transcribed wrongly, so they are handled better in the following conversations.

The audio source also plays a part. A meeting recorded straight from a video conferencing tool can produce a different result from a call coming through a phone system.

So it is better to treat the transcript as a usable basis to be checked, particularly before sending an important summary to a client or to someone outside the company.

Why transcribe your meetings automatically?

Taking part in the meeting without constantly taking notes

You can focus more on the person speaking instead of trying to write down every important piece of information.

Avoiding re-entering all the information after the meeting

The problem does not always stop at taking notes during the call.

After the meeting, you often have to go back over your notes to create a summary, update the CRM or pass on the next actions.

The transcript and the summary let you start straight from what was said, instead of creating the information a second time. The summary can also go automatically into your CRM.

Finding information after the meeting

You no longer have to go through several pages of notes or wonder exactly when a piece of information came up.

The transcript keeps the content of the exchange.

Keeping the decisions taken

When an important decision is taken during a meeting, it stays available after the call.

That keeps a decision from resting only on what the participants remember.

Identifying the actions to carry out

The summary can bring out the next steps decided during the conversation.

So the point is not only to document the meeting, but to make what has to happen afterwards easier.

Sharing the summary with participants

The transcript and the summary also let you pass a record of the meeting to the people concerned, including those who were not there.

What is the difference between a meeting recording, a transcript and a summary?

These terms are close, but they do not mean the same thing.

The meeting recording

The recording keeps the original audio or video content of the conversation.

The meeting transcript

The transcript turns what was said out loud into text.

The meeting summary

The summary organises the important information: subjects covered, decisions, points to remember and next steps.

The AI summary

The AI summary uses the recorded conversation and its transcript to produce a shorter version.

So one meeting can produce a recording, a full transcript and a condensed summary.

Manual notes or automatic AI transcription?

Taking your own notes is still possible, but it works very differently.

So automation does not remove human involvement entirely.

What it mainly changes is when that involvement happens: you no longer need to write throughout the conversation, then start again a second time after the meeting. You simply keep the option of checking the result afterwards.

How do you protect the confidentiality of transcribed meetings?

Transcribing a meeting means processing a conversation that may contain personal, commercial or confidential information.

Before using a transcription tool, you therefore need to look at several points: informing the participants, where the data is stored, how long it is kept, how it is deleted, and the conditions under which the data may be used.

This is not a secondary subject. Around 15 % of the user requests studied by Leexi concern recording, consent or the applicable framework, while many other requests concern deleting or exporting data.

Leexi states in particular that its users' conversations are not used to train its models.

For the technical information about hosting, compliance and the data processing policy, the safest route is to go straight to our compliance and certifications pages for up-to-date information.

How do you choose an AI meeting transcription tool?

Transcription accuracy matters, but it is not the only criterion.

The requests Leexi receives even show that users talk more about compatibility with their tools, about summaries and about integrations than about transcription alone.

Here are the main points to look at.

Compatible platforms

Check that the tool works with the platforms actually used in your company: Microsoft Teams, Google Meet, Zoom or your other meeting tools.

In-person meetings

If part of your meetings happen in a room, check that the tool can also be used outside video conferencing.

The quality of summaries and actions

A good transcript is not much use if you then have to read forty minutes of conversation to understand what was decided.

So also look at the quality of the summary, of the decisions extracted and of the actions proposed.

Available languages

This matters for a company working with several countries or with international teams.

Transcription accuracy

Quality has to be assessed with your own meetings: industry vocabulary, audio quality, accents, proper nouns and acronyms can all change the result.

Data confidentiality

Check the conditions for storing, deleting and using data, as well as the information provided about compliance.

Integrations with your work tools

A transcription tool becomes far more useful when it fits into the rest of your working environment.

CRM, calendar, video conferencing and internal tools are therefore among the criteria to look at before choosing.

Among the user requests studied by Leexi, compatible platforms, summaries and integrations each represent around 15 to 16 % of requests, against only 4.1 % for the subjects directly linked to transcription, its accuracy and languages.

What that mainly shows is that in practice, users are not only looking for a good transcript. They want a tool that works properly before, during and after the meeting.

Which meetings should you use an AI transcription tool for?

Sales meetings

The transcript lets you find the prospect's objections, the commitments made during the call and the next step agreed with them.

It also saves you from rebuilding the whole exchange when it is time to update the CRM.

Client meetings

It lets you keep precisely what the client asked for and the decisions taken during the meeting.

Recruitment interviews

The recruiter can stay focused on the candidate rather than continuously writing down their answers.

Team meetings

The summary lets you keep collective decisions and the actions assigned to each person.

Management meetings

A transcript makes it easier to follow the important decisions taken during a committee or a management meeting.

Multilingual meetings

For an international company, the transcript lets you keep a structured record of conversations involving several languages.

Frequently asked questions

How do you transcribe a meeting automatically?

You need a meeting transcription tool connected to your video conferencing, or able to record the conversation.

Once the meeting is over, the audio is turned into text and can then be used to generate a summary and the next actions.

Does the transcript identify who is speaking?

Yes. Leexi can tell apart the different speakers in a conversation.

A correction may still be needed when a participant has been identified incorrectly.

Can you transcribe an in-person meeting?

Yes. Using Leexi is not limited to meetings held on Zoom, Google Meet or Microsoft Teams.

Live recording also lets you work on meetings held in person.

Which languages can a meeting be transcribed in?

Leexi states transcription in more than a hundred languages, including French, as well as automatic language detection.

Why does my transcript contain words in another language?

Automatic detection can sometimes read certain passages incorrectly, depending on audio quality, accent, the terms used or language switches during the conversation.

A read-through lets you spot and correct those passages.

How do you correct a name or a term that is always transcribed wrongly?

The custom vocabulary lets you add certain proper nouns, acronyms or industry terms that are regularly misread, so they are handled better in the following transcripts.

Should a transcript be read through before sending it?

Yes, particularly when it has to be sent to a client or used as a reference document.

An automatic transcript can contain an error on a name, an industry term, the identification of a speaker or a passage that was misunderstood.

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