How can you improve productivity with automatic reporting?

92% of people do several things at the same time when they are videoconferencing, which reduces productivity, increases the number of errors and generates stress. Considering the number of hours we spend videoconferencing, this is a considerable loss that cannot be ignored. The best way to avoid this waste of time is to use an automatic note-taking tool that can generate accurate minutes based on the content of the meetings to free up time and focus more on the meeting to be more effective. Thanks to AI and natural language processing (NLP), these tools enable better communication within teams while guaranteeing constant access to key information. Let's find out why.

Why use an AI Note Taker ?

To better understand the challenges of automatic reporting, we first need to understand why quality reporting is crucial to effective communication within a company. They play a key role in a company's internal communication because they give everyone access to information, ensure effective monitoring of decision-making and efficiently organise the distribution of tasks. But writing effective minutes isn't that easy! First of all, it's a very time-consuming task, especially if your notes are handwritten. Sometimes they are illegible, erroneous and inconsistent, representing a major loss of information that can ultimately harm the company. When you consider the amount of time spent in meetings every week, it goes without saying that this information is crucial to the team. So investing in a solution that streamlines and simplifies note-taking has a number of benefits:

• Considerable time savings: your notes are taken automatically and accurately according to the summary model you require (bullet point, etc.).
• Exchanges are fully transcribed and summarised: your meetings are fully recorded, whether they are held remotely or face-to-face, or even using an audio recording. Thanks in particular to AI, your meetings are then transcribed into a text format and a summary is generated from the information contained in the transcript.
• In-depth analysis: AI is able to analyse the content of exchanges to identify key points and tasks to be followed up.
• automatic report: a report is automatically generated following your meeting in the format you require and adapted to your company's needs. The format is also adapted to the type of meeting. For example, if you work in human resources, AI will detect what type of call it is (job interview, internal debriefing, etc.) and adapt the minutes format accordingly.
• Integration with your management tools: most note-taking tools like Leexi integrate easily with your tools and CRM. As a result, summaries are sent directly to the right place for smooth, most effective communication!

Automatic reporting: the best solution for concrete results

These advantages are undeniable. On average, we've seen a 25% improvement in the accuracy of notes thanks to AI! But how does it work?

Speech recognition

Thanks to speech-to-text technology, the note-taking tool records and transcribes what is said during the meeting into a text format.

NLP: natural language processing

The AI will then analyse the transcript to understand the context, the issues and the key players, before generating a high-quality report containing all the necessary information.

Storage

You then have access to all your meetings and summaries at any time, ensuring efficient follow-up and considerably reducing the potential loss of information.

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How?

Define your needs to choose the most appropriate tool

First you need to determine your team's needs: how many hours of meetings do you hold in a week? How long do your meetings last? What are your needs in terms of minutes? What security do you need?

Inform and train your team

It's crucial that your team are comfortable with the tool and aware of how it works. To do this, you can train them through tutorials, webinars and other activities that will enable your team to get to grips with the tool easily.

Feedback and adaptation

Once the tool has been integrated into your daily workflow, collect feedback from your staff so that you can adjust the tool to your needs and adapt it as best you can.

Why choose Leexi?

Leexi is a tool created for you, to meet a real challenge: business communication. At Leexi, we believe that we are helping to liberate human potential: by never taking notes again, you increase your productivity in complete security in compliance with the RGPD and the ISO 27 001 standard! Choosing Leexi means choosing :

• Quality: Leexi is a high-performance tool with high-quality summaries that are 100% customisable.
• Security : Leexi is ISO 27 001 certified and compliant with the General Data Protection Regulation (GDPR)
• Performance: thanks to its advanced features, Leexi gives you access to valuable insights on your meetings such as scorecards, metrics, statistics such as percentage of speaking time per participant, compliance with the sales method (BANT, SPICED, MEDDIC), etc. These insights are invaluable for improving your productivity, particularly for sales teams.

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To remember...

There's no denying that automated reporting is an essential solution for optimising business communication. By reducing wasted time and providing accurate, personalised summaries, these tools help to improve productivity and ensure effective follow-up to meetings. Thanks to speech recognition and natural language processing, key information is captured and analysed, providing valuable insights for informed decision-making. What's more, Leexi's easy integration with other management tools and guaranteed security make it an optimal choice. Don't let video meetings waste your time, choose an automatic note-taking tool and unlock your team's full potential.